Sigma Xi: The Scientific Research Society: Report of the Committee on Meetings for the Year ending June 30, 2006

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Report of the Committee on Meetings
for the Year ending June 30, 2006

Patrick D. Sculley, Chair
Dee Windley, Staff Contact

Committee Members FY 2005-2006

James F. Baur
Lawrence Gettleman
Richard F. Hamaker Jan Kolakowski
Diana-Marie Spillman

Site Selection for 2008 Annual Meeting and Student Research Conference: The Committee on Meetings met by conference call on August 23, 2005 to consider site selections for the Annual Meeting and Student Research Conference. Committee members participating in the call were Patrick D. Sculley, Chair; James F. Baur, Lawrence Gettleman, Richard F. Hamaker, and Jan Kolakowski, and Diana-Marie Spillman. Staff member in attendance was Dee Windley.

As previously suggested by the Committee, in order to maintain confirmed bookings a minimum of three years in advance, a site search was conducted and recommendations submitted for holding the 2008 meeting in the Mid-Atlantic Region.

The Committee voted to hold the 2008 Annual Meeting and Student Research Conference at the Renaissance DC Hotel in Washington, DC. The meeting dates will be November 20-23, 2008. The Committee empowered Dee Windley, staff liaison, to negotiate a most favorable contract with the Hotel on behalf of the Society. A fully executed contract was signed on August 24, 2005.

Annual Meetings currently contracted include:
2006-Detroit Marriott Renaissance Center, Detroit, Michigan, November 2-5, 2006
2007-Rosen's Shingle Creek Resort and Golf Club, Orlando, Florida, November 1-4, 2007
2008-Renaissance DC Hotel, Washington, DC, November 20-23, 2008

In keeping with the approved rotation schedule for the Annual Meeting and Student Research Conference, the 2009 meeting will be in the Southwest Region, the 2010 meeting will be in the Northeast Region, and the 2011 meeting will be in the Northwest Region.

The Committee discussed the possibility of holding an Annual Meeting in either Budapest or Moscow. The Committee agreed to commission the staff to make an investigation into costs associated with holding a meeting in these locations. Staff was asked to report findings at the next meeting of the Committee.

Use of the Sigma Xi Center:
The Committee reviewed a listing of events and activities held in the Sigma Xi Center during fiscal year 2005. The Society currently rents function space to groups whose mission is not inconsistent with the mission of Sigma Xi. The goal for the year was to collect $20,000.00 in non-dues revenue from the use of the Center. The Center fell short of the goal in 2004-2005, but remained hopeful that the goal could be reached in 2005-2006. The Committee was pleased with the level of use and diversity of organizations that convened at the Center.