The By-Laws of the Illinois State University/Illinois Wesleyan University Chapter
ISU-IWU Sigma Xi Bylaws
BYLAWS OF THE ILLINOIS STATE UNIVERSITY/ILLINOIS WESLEYAN UNIVERSITY CHAPTER OF SIGMA XI
THE SCIENTIFIC RESEARCH SOCIETY
BYLAW I – NAME
The name of this organization is the Illinois State University/Illinois Wesleyan University Chapter (hereinafter referred to as “the Chapter”) of Sigma Xi, the Scientific Research Society (hereinafter referred to as “the Society”).
BYLAW II – BASIC CONSTITUTION OR GOVERNING DOCUMENTS
The basic governing documents of the Chapter are the Constitution and Bylaws of the Society which together with these Bylaws become the governing documents of the Chapter.
BYLAW III – OBJECT
In accordance with Article I of the Constitution of the Society, the object of the Chapter is “to encourage original investigation in science, pure and applied.”
BYLAW IV – LOCATION AND HOST INSTITUTIONS
The Chapter is located in Bloomington-Normal, Illinois, with the host institutions being Illinois State University and Illinois Wesleyan University.
BYLAW V – MEMBERSHIP*
Section 1. The following dues-paying Members and Associate Members of the Society are eligible to be enrolled as Members or Associate Members (as appropriate) of the Chapter, in accordance with Article II-1,2of the Constitution of the Society: (1) those who are professionally associated (as member of staff or student) with (one of) the host institution, or (2) those who are not professionally associated with (one of) the host institution and reside in the area of the Chapter.
Section 2. The Chapter may newly elect as Members and Associate Members, those persons who satisfy the criteria given in Article II-3 of the Constitution of the Society and Bylaw II of the Society, the actions being taken in accordance with the provisions of this Article II and Bylaw II.
Section 3. Members and Associate Members have such rights and privileges in Chapter matters as are accorded to them by Article II of the Constitution of the Society.
*It is occasionally necessary to use in this document a word meaning both Members and Associate Members; in such cases, the word “member” or “membership,” without the capital “M,” will be used.
BYLAW VI – ELECTIONS TO MEMBERSHIP
The Chapter shall conduct its elections of Members and Associate Members, in accordance with the provisions of Article II-3 of the Constitution and Bylaw II of the Society.
BYLAW VII – INITIATION
The Chapter shall conduct its initiations of new Associate Members in accordance with the provisions of Bylaw II-6 of the Constitution of the Society.
BYLAW VIII – OFFICERS AND THEIR TERMS OF OFFICE
Section 1. The Officers of the Chapter are President, President-elect, and Secretary-Treasurer.
Section 2. Elected Officers of the Chapter shall serve for a term of one year, beginning on July 1, or until their successors qualify. Upon expiration of the term of President, the President-elect shall become President and serve for one year in that office. The President and President-elect are each limited to one term. The other officer may be reelected for additional terms.
BYLAW IX – ELECTION OF OFFICERS
Section 1. The officers of the Chapter shall be elected at the last regularly scheduled meeting in the year ending June 30. A plurality vote shall suffice for election
Section 2. The Nominations Committee shall nominate one or more persons for each position to be filled, and shall report these to the Chapter by mail at least two weeks prior to the election meeting. At the election meeting, additional nominations may be made from the floor, and each such nomination is to be seconded. The persons so nominated, if willing to serve, shall be placed on the ballot.
Section 3. If the Office of President becomes vacant, the President-elect shall fill out the remainder of the term, and then become President on July 1. Thereafter, if for any reason the Office of President is still vacant, the Secretary-Treasurer shall assume the Office of President.
Section 4. If the Office of President-elect becomes vacant, a special election shall be held to fill the vacancy.
Section 5. If a vacancy occurs in any office other than President or President-elect, the Executive Committee shall appoint a person to serve the unexpired term.
BYLAW X – DUTIES OF OFFICERS
Section 1. The duties of the President shall include the following: presiding at all meetings of the Chapter; presiding at meetings of the Executive Committee and the Admissions Committee; representing the Chapter at all official functions in which the Chapter is involved; submitting a brief annual report concerning the Chapter and its activities to the Principal Officer of (each of) the host institutions; and performing such other tasks as may be appropriate for this Office.
Section 2. The duties of the President-elect shall include the following: serving as the deputy for the President and acting for him/her in his/her absence on any official occasion; serving as Chairman of the program Committee; serving as an ex-officio member, with vote, of the Admissions Committee; serving as non-voting Convener of the Nominations Committee; and performing such other tasks as may be appropriately assigned to him/her by the President.
Section 3.. The Nominations Committee shall consist of three elected members of the Chapter, excluding current Officers. The elections shall follow the same procedures as for the Officers. Members of the Nominations Committee may be reelected to serve additional terms. The Nominations Committee shall provide each year one or more eligible nominees for the following positions: President-elect, Secretary-Treasurer, three positions on the Nominations Committee, and two positions on the Admissions Committee, together with such additional nominees as may be required to fill vacant positions. The President-elect serves ex-officio as the non-voting Convener of the Nominations Committee.
Section 4. The Admissions Committee consists of six Members of the Chapter, each serving a three-year term, with two Members elected each year on a staggered basis. Members of the Admissions Committee may be reelected to serve additional terms. The President serves ex-officio as Chair of the Admissions Committee and the President-elect and immediate Past-President as ex-officio members, all with vote. The Admissions Committee is responsible for soliciting nominations for election of new Associate Members, operating in accordance with the guidelines and provisions in Articles II-3 of the Constitution and Bylaw II of the Society.
Section 5. The program Committee consists of three members, one of whom is the President-elect, who serves as Chair. The Program Committee is responsible for planning, arranging, conducting, and publicizing all meetings and other events, activities, and functions of the Chapter.
Section 6. The Executive Committee consists of four members, including the President, President-Elect, Immediate Past President and Secretary-Treasurer. The Executive Committee shall have the power to act between meetings with respect to matters: (a) when action is required and the exigencies of the situation will not permit a delay until the next meeting of the Chapter or until a mail ballot can be taken; or (b) when the degree of confidentiality is so great as to require consideration by a smaller group; or (c) when the President requires an advise-and-consent service. It shall be the duty of the Executive Committee to assist the President by giving preliminary consideration to matters which do not come within the purview of other committees or where time does not permit referral to the otherwise appropriate committee.
Section 7. The President of the Chapter is ex-officio a member of each Committee, with vote, except the Nominations Committee.
BYLAW XI – DELEGATES TO THE ASSEMBLY OF DELEGATES
Section 1. The Chapter will send not more than three members to the Assembly of Delegates at least once in three years, in conformance with Article II-2-C of the Constitution of the Society and Bylaw III-1-B of the Society. Delegates will be active members, not excluding officers, appointed by the President.
BYLAW XII – MEETINGS
Section 1. The Chapter shall hold at least four regular meetings each year, at times and places designated by the Executive Committee.
Section 2. Special meetings of the Chapter may be called by the Executive Committee, or at the written request of 25 members of the Chapter or one-fourth of the membership, whichever number is smaller. The notices of special meetings shall state the exact nature of the business to be transacted and no other business shall be carried on at such meetings.
Section 3. A quorum for the transaction of business at any meeting of the Chapter shall consist of 15 members or one-fourth of the membership whichever number is larger.
Section 4. Each Committee shall meet at the call of its Chair or Convener, with due advance notice being given to the Members of the Committee.
Section 5. A majority of the members of a given Committee shall constitute a quorum for the transaction of business, with approval of any action or motion requiring the assent of a majority of all members of the Committee, present or not.
Section 6. Robert’s Rules of Order, Revised, shall govern the conduct of all meetings, except where superseded by the Bylaws of the Chapter or the Constitution and By-laws of the Society.
BYLAW XIII – MEMBERSHIP DUES
Section 1. Regular national dues are billed directly to, and collected from, each Member and Associate Member of the Chapter by the Society (at National Headquarters). A percentage of the national dues which is determined by vote of the Assembly of Delegates is returned directly to the Chapter as local support.
Section 2. On recommendation of the Executive Committee, and approval of the Chapter at a proper meeting, additional local dues may be levied to be billed and collected locally by the Secretary-Treasurer, or, preferably, billed and collected by the Society (at National Headquarters) for return to the Chapter.
Section 3. Any inactive (non dues-paying) member of the Society may become active by simply paying the current year’s dues.
BYLAW XIV – AMENDMENTS
These Bylaws may be amended by a two-thirds vote of the Members present at a proper meeting of the Chapter, provided each such amendment has been approved by the Executive Committee and made known in writing to all Members of the Chapter at least one month preceding the meeting at which the amendments are to be voted upon.
BYLAW XV – DISSOLUTION
Upon dissolution of the Chapter, any assets remaining thereafter shall be conveyed to Sigma Xi, The Scientific Research Society of North America, Incorporated, or to another existing organization dedicated to a similar object, provided such other organization is tax-exempt under Section 501 © of the U. S. Internal Revenue Code of 1954 as amended.