Meetings » Annual Meeting » FAQs
FAQs
What is the Sigma Xi virtual Assembly of Delegates?
The Sigma Xi Bylaws specify that the Assembly of Delegates shall meet annually in General Session at which time the delegates shall consider and act upon business. The 2012 Sigma Xi Assembly of Delegates was held virtually via a webcast. The Board and Staff of Sigma Xi are excited to implement this new meeting format for 2013 as well. Not only is it a cost saving venture, but it also allows more members to be involved. By cutting travel time and expenses, and only utilizing four hours of your Saturday, we hope to conduct the business of the Society in a much more efficient manner. Now that all sustaining members are allowed to vote, more members will be able to “attend” and will therefore be up to date on the business of the Society.
How do I attend the virtual Assembly of Delegates?
At the time of the meeting, you will log onto the website to view the meeting live online. Your email with login information will also include a phone number for audio access.
Registering for the Assembly of Delegates entitles the registrant to one connection to the program. We suggest that chapters host a live viewing for their own chapter members. That way, while it is still only one connection, the entire chapter will be able to view and their designated delegate will be able to gather input before he/she participates in the business activities.
When can I register?
Registration will open in August 2013. We urge you to register in a timely fashion so that any unforeseen issues can be resolved prior to the start of the meeting.
What is the registration fee?
Registration is $95 per chapter with a Designated (Voting) Delegate and $25 for an Individual (Non-Voting) Member to join the webcast.
Chapters will still need to report their Designated (Voting) Delegate who will attend via webcast by e-mailing chapters@sigmaxi.org.
Why are there extra event fees?
Fees are assessed to cover expenses for food and beverage, meeting rooms and set-up, audio visual equipment rental, signage, marketing and promotion, speaker travel, and other items that go along with an in person meeting.
In the event of a virtual meeting, these specific expenses are not incurred. However, there are other expenses that are sustained. For example, we still need virtual meeting room software and audio-visual equipment, all of which comes at a cost to the Society. The technology needed for a virtual meeting with the potential for several hundred participants is vast and expensive to lease. There is considerable preparation needed to create and arrange the virtual “meeting room.” We must provide an environment where the important business of the Society can be conducted efficiently and the professional development and educational presentations can be effectively shared with all participants.
The virtual meeting allows many more members the opportunity to participate and the expense of a virtual meeting is much less than the cost of a live meeting. As with our change to online voting, we are moving to a meeting platform that will allow the individual member to become more involved in the governing of the Society
How do I find my Member ID?
Your Member ID can be found on your membership card or at the top of various mailing labels such as member dues notices or print issues of American Scientist magazine. Your Member ID is the 9- or 11-digits above your name and does not include letters or dashes. You may also e-mail meeting@sigmaxi.org to request your Member ID.
When will I get my login information?
Instructions for accessing the virtual Assembly of Delegates will be sent during the week prior to the 2013 meeting. Please confirm your own contact email address by visiting https://www.sigmaxi.org/member/update/addressform.html.
What if I register for the virtual Assembly of Delegates but am not able to attend?
All registrants are given two free views of the archived recording. You can use the same access instructions provided for the virtual meeting to view the archive. Please note that the archive is typically available 24-48 hours after the live viewing.
Who do I contact if I have questions about the agenda of the meeting?
For questions about the content or agenda of the meeting, please contact Sigma Xi at meeting@sigmaxi.org or 800-243-6534.
Where can I find information on the Society's elections?
Society elections will be held online beginning the Monday after the Assembly of Delegates concludes. Online voting will remain open for 30 days. Sigma Xi's website and communications will provide election information when it becomes available.
E-mail: meeting@sigmaxi.org
Back to top | Privacy Policy | Copyright ©2013. All Rights Reserved.
