2018 Assembly of Delegates

October 25, 2018
1:00–6:00 p.m. (First-time delegate orientation starts at 11:00 a.m.)
Hyatt Regency San Francisco Airport, California

Delegate Information

Delegate Eligibility

Chapters participating in the Assembly of Delegates must assign one designated (voting) delegate. They may elect to assign up to two additional (non-voting) delegates, although it is not required to send additional delegates.

All delegates must be active (dues paid) members of Sigma Xi. Active members are life members or those whose dues for the fiscal year July 1, 2018–June 30, 2019 have been paid. The delegates may be full or associate members. 

Reporting a Delegate

Designated delegates, and any additional delegates, must be approved by the officers of the chapter that he/she will represent. A chapter officer may report their delegates to Sigma Xi's administrative office by listing them on their annual report or by sending an e-mail with the delegates' Member IDs and full names to chapters@sigmaxi.org.

Designated delegates and additional delegates must register by October 11, 2018.

Delegate Duties and Responsibilities

Designated (Voting) Delegate Duties and Responsibilities

1. Delegates must meet the requirements set forth in the Constitution and Bylaws concerning delegate eligibility.
2. Delegates are expected to attend all Assembly of Delegate sessions at which time the delegates shall consider and act upon business as may be required and receive support and information concerning Society business, organizational structure, and chapter responsibilities.
3. It is required that delegates attend any Regional and Constituency Caucuses at which time the delegates may meet and conduct such discussions and business as may be required.
4. Delegates should report results of the assembly to their chapter officers and members.
5. Delegates are expected to adhere to the Policy on Respect governing all meeting attendees. 

Additional Delegates

Chapters may elect to assign up to two additional delegates as a backup to the designated delegate or to help collect information during the meeting. Only the designated delegate, however, may vote. 

Additional Delegate Duties and Responsibilities

1. Additional delegates must meet the requirements set forth in the Constitution and Bylaws concerning delegate eligibility.
2. Additional delegates must be ready to act as the designated delegate for their chapter in the event the original designated delegate is unable to fulfill their duties and responsibilities during the Assembly of Delegates.
3. Additional delegates are expected to attend all Assembly of Delegate sessions to receive support and information concerning Society business, organizational structure, and chapter responsibilities.
4. It is recommended that additional delegates attend any Regional and Constituency Caucuses, at which time the delegates may meet and conduct such discussions and business of the Society. The date and times of this year's caucuses are to be determined. 
5. Additional delegates are expected to adhere to the Policy on Respect governing all meeting attendees.