• Member Directory
  • Join or Renew
  • Give
  • Login
Menu
  • About
    • History
      • Nobel Laureates
      • 125th Anniversary of Sigma Xi
        • Members Talking to Members
      • Sigma Xi Center
    • Value of Membership
    • Connect with Sigma Xi
    • Support Sigma Xi
    • Leadership
      • Board of Directors
      • Regional Directors
      • Constituency Directors
      • Committees
      • Officers
        • Officer Duties
      • Past Presidents
    • Organization
      • Constitution
      • Bylaws
      • Mission
      • Pledge
      • Code of Ethical Conduct
      • Political Advocacy Policy
      • Copyright Information
      • Privacy Policy
      • Refund Policy
      • Terms and Conditions
      • State Fundraising Notices
    • Jobs
    • Sigma Xi Merchandise
    • FAQ
    • Contact Us
    • Annual Report
    • Strategic Plan
    • Public Statements
    • 2022 Election Results
    • 2023 Elections — Call for Nominations
  • News
    • Special Feature: Women In STEM 2023
    • Sigma Xi Today
    • Keyed In Blog
      • About
      • Search Results
      • Join Sigma Xi
        • American Scientist's Blogs
      • Blog Policy
      • Communities
    • News Archive
    • Newsletters
    • In Memoriam
  • Chapters
    • Locate a Chapter
    • Chapter Awards
    • Chapter Model Programs
    • Officer Resource Center
    • Start a Chapter
    • Reactivate an Existing Chapter
    • Chapter Grants
  • Meetings & Events
    • International Forum on Research Excellence (IFoRE)
    • Sigma Xience
    • Student Research Showcase
      • Submit an Abstract
      • Competition Timeline
      • Awards
      • Student Resources
      • Information for Judges
      • Abstract Tips
      • 2021 Presentations
    • Science Policy Bootcamp
    • Distinguished Lecturer Adobe Connect Sessions
    • Volunteer
    • Calendar
    • Past Events
      • Past Annual Meetings
        • 2021
          • Annual Meeting and Student Research Conference
            • Student Research Conference
            • Business Meeting
            • Agenda
            • Speakers
            • Conference Tracks
            • Registration Rates
            • STEM Art and Film Festival
            • College and Graduate School Fair
            • Program Committee
            • Become a Sponsor
          • Student Research Showcase
            • 2021 Presentations
            • Competition Timeline
            • Awards
            • Student Resources
            • Information for Judges
            • Abstract Tips
        • 2020
          • Annual Meeting and Student Research Conference
            • Agenda
            • Business Meeting
            • Symposia Tracks
            • Student Research Conference
            • College and Graduate School Fair
            • STEM Art and Film Festival
              • Schedule
          • Student Research Showcase
            • Competition Timeline
            • Abstract Tips
            • Awards
            • Student Resources
            • Information for Judges
            • 2019 Presentations
            • 2020 Presentations
          • Virtual Student Scholars Symposium
        • 2016
          • Student Research Showcase
            • Showcase Registration
            • Google Hangouts
              • Tips for the 2016 Student Research Showcase
            • Resources
          • Networking & Social Events
        • 2018
          • Annual Meeting and Student Research Conference
            • Big Data Symposia
            • Business Meeting
            • Student Research Conference
          • Student Research Showcase
            • Showcase Registration
            • Information for Participating Students
            • Information for Judges
        • 2017
          • Student Research Showcase
          • See the Total Solar Eclipse with Sigma Xi
          • Assembly of Delegates
          • Symposium on Atmospheric Chemistry, Climate, and Health
          • Student Research Conference
        • 2019
          • Student Research Showcase
            • Information for Participating Students
          • Annual Meeting and Student Research Conference
            • Left Nav Links
              • Preliminary Schedule
              • Speakers
              • Student Research Conference
              • Symposia
              • Business Meeting
              • Registration Rates
              • Travel and Hotel
              • Professional Headshots
              • Things to Do
              • Become a Sponsor
              • Promotional Material
              • STEM Art and Film Festival
              • Program Committee
              • Communication Coaching Program
            • Preliminary Schedule
            • Student Research Conference
            • Symposia
            • Business Meeting
            • Policy on Respect
            • Promotional Material
            • STEM Art and Film Festival
              • Schedule
            • Professional Poster Session
            • Welcome Letter from the Executive Director and CEO
  • Membership
    • Becoming a Member
    • Renew
    • Member Directory
    • Benefits
      • Federal Grant Opportunities
    • Member-Get-A-Member
    • Affiliate Circle
    • Sigma Xi Explorers
    • NPA Joint Membership
    • AAAS Special Offer
    • Sigma Xi Fellows
      • 2020 Fellows
      • 2021 Fellows
      • 2022 Fellows
  • Programs
    • Ethics and Research
      • Ethics Publications
      • Ethics Events & Programs
      • Resources
      • John F. Ahearne
      • Webinars
    • Grants in Aid of Research
      • Application and Resources
      • Grant Recipients
      • History
      • Special Named Funds
      • Faces of GIAR
      • GIAR Generations: Paying it Forward
      • 100 Years of GIAR
    • Critical Issues in Science
      • Energy
      • Ethics
      • Food Safety
      • Human Rights
      • Water
      • UN-Sigma Xi Climate Change Report
      • Evolution Resources
      • Postdoc Survey
      • Diversity
      • Quarterly Conversations
      • Statement on Climate Change
      • Mental Health and Well-Being of Researchers
        • Special Message from Kristan Toth
    • Distinguished Lectureships
      • 2023-2024 Lecturers
      • 2022-2023 Lecturers
      • 2021-2022 Lecturers
      • 2020-2021 Lecturers
      • 2019-2020 Lecturers
      • 2018-2019 Lecturers
      • 2017-2018 Lecturers
      • Past Lecturers
        • 2016-2017 Lecturers
        • 2015-2016 Lecturers
        • 2014-2015 Lecturers
      • Pariser Global Lectureship for Innovation in Physical Sciences
      • Becoming a Lecturer
      • Lectureship Sponsors
      • Chapter Subsidy
      • Hosting a Lecturer
      • Lectureship Visit Report
      • Previously Recorded Q&A Sessions
      • Special Series on COVID-19
    • Prizes and Awards
      • Gold Key
      • Linda Mantel Award
      • William Procter
      • John McGovern
      • Walston Chubb
      • Young Investigator
      • Ferguson Award
      • Honorary Membership
      • Bugliarello Prize
      • Monie Ferst
      • Criteria for Curricula Vitae
      • Submit Award Nominations
    • Research Partnerships
    • STEM Partnerships
      • American Junior Academy of Sciences
      • Conrad Foundation
      • Regeneron ISEF
      • USA Science & Engineering Festival
    • Research Communications Initiative
    • Science Communication
    • Science Cafes
    • Globally Engaged Workforce
      • Globally Engaged Workforce Links
    • SciCommMake
      • #SciCommMake 2022
      • #SciCommMake 2021
      • #SciCommMake: COVID-19
      • #SciCommMake 2020
      • #SciCommMake FAQ
    • American Scientist for High Schools
  • Publications
    • American Scientist
    • Chronicle of the New Researcher
  • Communities


  • Meeting Home
  • Business Meeting
  • Agenda
  • Caucuses
  • Student Research Conference
  • Registration Rates
  • Become a Sponsor
2018Assembly of Delegates 1583x775

Business Meeting 2019 Delegate Information

left-arrow right arrow

2019 ASSEMBLY OF DELEGATES

November 14, 2019  
Monona Terrace Convention Center
Madison, Wisconsin, USA



REGISTER

Delegate Information


Delegate Eligibility

Chapters participating in the Assembly of Delegates must assign one designated (voting) delegate. They may elect to assign up to two additional (non-voting) delegates, although it is not required to send additional delegates.

All delegates must be active (dues paid) members of Sigma Xi. Active members are life members or those whose dues for the fiscal year July 1, 2019–June 30, 2020 have been paid. The delegates may be full or associate members.

Members serving as regional associate directors or constituency associate directors for Sigma Xi are eligible for free registration to the Annual Meeting and Student Research Conference and may serve as a delegate, so they make an excellent choice of delegate for their chapters. 


Reporting a Delegate

Designated delegates, and any additional delegates, must be approved by the officers of the chapter that he/she will represent. A chapter officer may report their delegates to Sigma Xi's administrative office by listing them on their annual report or by sending an e-mail with the delegates' Member IDs and full names to chapters@sigmaxi.org. 


Designated delegates and additional delegates must register by October 31, 2019.

Business Meeting and Assembly of Delegates Schedule

See the meeting's schedule page. 

Delegate Duties and Responsibilities

  1. Delegates must meet the requirements set forth in the Constitution and Bylaws concerning delegate eligibility. 
  2. Delegates must pre-register to attend the meeting. Registration during the meeting is not permitted for designated delegates due to the approval process required of voting delegates.
  3. Delegates are expected to attend all Assembly of Delegate sessions at which time the delegates shall consider and act upon business as may be required and receive support and information concerning Society business, organizational structure, and chapter responsibilities.
  4. It is required that delegates attend any Regional and Constituency Caucuses at which time the delegates may meet and conduct such discussions and business as may be required. The date and time of this year's caucuses are to be determined. 
  5. Delegates should report results of the assembly to their chapter officers and members.
  6. Delegates are expected to adhere to the Policy on Respect governing all meeting attendees. 


    Additional Delegates

    Chapters may elect to assign up to two additional delegates as a backup to the designated delegate or to help collect information during the meeting. Only the designated delegate, however, may vote. 

    Additional Delegate Duties and Responsibilities:

    1. Additional delegates must meet the requirements set forth in the Constitution and Bylaws concerning delegate eligibility as described above.
    2. Additional delegates must be ready to act as the designated delegate for their chapter in the event the original designated delegate is unable to fulfill their duties and responsibilities during the Assembly of Delegates.
    3. Additional delegates are expected to attend all Assembly of Delegate sessions to receive support and information concerning Society business, organizational structure, and chapter responsibilities.
    4. It is recommended that additional delegates attend any Regional and Constituency Caucuses, at which time the delegates may meet and conduct such discussions and business of the Society. The date and times of this year's caucuses are to be determined. 
    5. Additional delegates are expected to adhere to the Policy on Respect governing all meeting attendees.

    Good Standing: Frequently Asked Questions

    • If our chapter is not in Good Standing, will we be able to vote in the Assembly of Delegates at the Annual Meeting? Yes.

    • I just took a chapter leadership position. How do I know if my chapter is in Good Standing? If this is not something that was relayed to you by your outgoing officers, you can contact chapters@sigmaxi.org to find out.

    • Our chapter is not in Good Standing. Will our delegate receive a travel allowance for the Annual Meeting? All designated, voting delegates receive a travel subsidy of up to $400 to attend the meeting. 

    • How do I submit my Annual Report?  Do I hit “Save?” No, you must click on the red “Finalize” button.

    • If I don’t have all the info I need to finish my Annual Report, is there a way to save it and go back into it later? Yes, click on the blue “Save” button.  Once you click the red “Finalize” button, you will not be able to edit the report. You can, however, start over and submit a newer version.

    • If I don’t have all the info I need to finish my Treasurer’s Report, is there a way to save it and go back into it later? Not exactly.  But you can click on the blue “Submit” button, and you will be able to go back into it later.  This is different from how the Annual Report works.

    • How do I submit my slate of chapter officers? This can be done in your Annual Report.  If you’ve already submitted the Annual Report, you may simply email chapters@sigmaxi.org with your updated list of chapter officers.


    • About

      • Support Sigma Xi
      • Organization
      • Leadership
      • History
      • Sigma Xi Merchandise
      • Jobs
      • FAQ
      • Contact Us
    • Programs

      • Ethics and Research
      • Grants-in-Aid
      • Critical Issues in Science
      • Lectureships
      • Prizes & Awards
      • Partnerships
      • Science Cafes
      • Globally Engaged Workforce
      • Affiliate Circle
    • Chapters

      • Locate a Chapter
      • Chapter Awards
      • Chapter Model Programs
      • Officer Resource Center
    • Meetings & Events

      • Annual Meeting
      • Student Research Conference
      • Student Research Showcase
      • Past Events
      • Volunteer
    • Members

      • Join / Nominate
      • Renew
      • Member Directory
      • Benefits
      • MembersOnly
    • News

      • Sigma Xi Today
      • Keyed In Blog
      • News Archive
      • Meet Your Fellow Companions
      • Newsletters
      • Members in the News

      Publications

      • American Scientist
      • Chronicle of The New Researcher











    • Sigma Xi, The Scientific Research Honor Society
    • P.O. Box 13975
    • 700 Park Offices Drive, Suite 160
    • Research Triangle Park, NC 27709
    • Phone: 800-243-6534 or 919-549-4691
    • Fax: 919-549-0090
    • Privacy Policy
    • Refund Policy
    • Terms and Conditions
    • State Fundraising Notices
    • Copyright ©2022. All Rights Reserved.